Legalization of a Birth Certificate

After the baby is born in Ontario, the parents must register the baby with the Government of Ontario to request a birth certificate.

This birth certificate is a government document with all the information related to the child and is a record of the birth happening in Ontario and this document is legal that establishes the identity.

The birth certificate can be requested online, otherwise it can be ordered in-person in Ontario at the following address: 47 Sheppard Avenue, Toronto.

For the information; the Ontario Birth certificate can be issued to people born and registered in Ontario only.

Document Preparation

The birth certificate

The birth certificate is recommended for the people aged 16 years old or more, and this government document is an extract of all information from the original birth registration that includes all information.

This document can be used to get: Adult’s passport in Canada, Social Insurance Number, Ontario Driver’s Licence, Ontario Health Card.

How to apply for the birth certificate?

To register your newborn’s birth visit Newborn Registration Service


Find out how much it costs and how long it takes to get a birth certificate.

Birth Certificate with parental information

This government document is an extract of information from the original birth registration.

  • The birth certificate contains all information.
  • The birth certificate has the name and place of the subject’s parent.

    This government document is required for the children under 16 years old and for newborns where parental information can be used for the same purposes with subject information.
  • Child’s passport in Canada.
  • Child health insurance.
  • Citizenship application.

Find out how much it costs and how long it takes to get a birth certificate with parental information.

Certify copy of birth registration

The parents or the guardians must register the child born (Ontario) in the Government of Ontario.
This government document is a copy of the original registration.

  • Includes all details of the registration
  • Is endorsed as authentic by the Office of the Registrar General
  • Is printed on legal sized paper
  • Contains a raised seal for security and verification purposes
  • Contains any changes that have been made to the birth registration including any name changes and corrections of information (as a historical record)

This government document can be used to apply for ID that requires the following information:

  • Applying for Indian Status
  • Adopting a child abroad
  • Certain immigration or citizenship applications
  • Visa applications

Find out how much it costs and how long it takes to get a certified copy of birth registration.

The long form Birth Certificate must be notarized by a notary public or lawyer (if it’s a copy) , authenticated/apostilled by the Foreign Affairs Ottawa and finally legalized by the embassy where the document will be used out of Canada.

How do I authenticate a Birth Certificate in Canada?

For the use of the Birth Certificate out of Canada, there are processes to be followed in order this government document to be recognized by the country where it will be used. For this reason, we advise you to have a long format Birth certificate under your hand since the Global Affairs Canada/Ottawa does not stamp the Birth certificate small format (Wallet size). This is the appropriate way to save time and get the document Apostilled, authenticated and legalized by the embassy or consulate of the country where the birth certificate will be used. Prior to this step, the copy of the birth certificate must be notarized by a lawyer or notary public so as to be authenticated/Apostilled by the Department of Foreign Affairs Ottawa/ the Global Affairs Canada JLAC- Authentication Services Section.

For any more details and information, you may call one of our specialized agent in apostille/Legalization and authentication to assist you and provide you with the prompt and precise information you may need because some countries do not accept the Canadian birth certificate if it is Not Apostilled/Authenticated and legalized,  for this reason we highly advise you to contact us to save your  time, energy and money in order that your document will be valid , accepted and recognized in another jurisdiction to avoid not being accepted.

For anyone who is out of the country , it’s better that you request your Canadian birth certificate through the government web (Vital Statistics Agency ) site and provide our office mail address of Ottawa or Gatineau and the birth certificate will be sent to us directly to save time and shipping money and consequently the Canadian document will be authenticated and certified/legalized and shipped back to you with the respect of the timing.

Where do I get my Canadian birth certificate?

You can find more information at

Or contact the service concerned by this email:

The Vital Statics Offices in Canadian Provinces:

Alberta Registries, Vital Statistics
3rd floor, 10365 – 97 Street
P.O. Box 2023
Edmonton, AB T5J 4W7
Tel: 780-427-7013 – recording
Business hrs: 8:15 a.m. – 4:30 p.m. Monday – Friday

British Columbia
Vital Statistics Agency
Victoria, BC V8W 9P3
Tel: 250-952-2681- General Enquiries
Order by credit card: 250-952- 2557 or toll free (BC only) 1-888-876-1633

Vital Statistics Agency
Consumer and Corporate Affairs
254 Portage Avenue
Winnipeg, MB R3C 0B6
Tel: 204-945-3701
Toll Free: 1-800-282-8069 ext. 3701 (Manitoba only)
Business hrs: 8:30 a.m. – 4:30 p.m. (Central Time) Monday – Friday

New Brunswick
Vital Statistics Service New Brunswick
P. O. Box 1998
Fredericton, NB E3B 5G4
Tel: General Enquiry 506-453-2385
Business hrs: 8:30 a.m. – 4:30 p.m. Monday – Friday


Vital Statistics
Government Services
5 Mews Place,
P. O. Box 8700
St. John’s, NF A1B 4J6
Tel: 709-729-3308
Business hrs: 8:30 a.m. – 4:30 p.m. Monday – Friday

Northwest Territories
Vital Statistics
Department of Health and Social Services
Bag #9, Inuvik, NT X0E 0T0
Toll-free:  1-800-661-0830 (Canada only)
Tel: 867-777-7400
Business hrs: 8:30 a.m. – 4:30 p.m. Monday – Friday

Nova Scotia
Service Nova Scotia and Municipal Relations
Registrar General Division of Vital Statistics
1690 Hollis Street
P. O. Box 157
Halifax, NS B3J 2M9
Tel: 902-424-4381
Toll Free: 1-877-848-2578 (Nova Scotia only)
Business hrs: 8:30 a.m. – 4:30 p.m. Monday – Friday

Registrar General of Vital Statistics
Nunavut Health and Social Services
Bag 003RSO Building
Rankin Inlet, Nunavut X0C 0G0
Tel: 867-645-8002
Toll Free: 1-800-661-0833

Office of the Registrar General
Service Ontario
Ministry of Government Services
189 Red River Road
P.O. Box 4600
Thunder Bay, ON P7B 6L8
Toll Free: 1-800-461-2156 – (Ontario only)
Tel: 416-325-8305
Business hrs: 8:30 a.m. – 5:00 p.m. Monday – Friday

Prince Edwards Island
Vital Statistics
Department of Health and Social Services
35 Douses Road P.O. Box 3000
Montague, PEI C0A 1R0
Tel: 902-838-0880
Toll Free: 877-320-1253
Business hrs: 8:30 a.m. – 4:45 p.m. Monday – Friday

Le Directeur de l’état civil
Ministère de la Justice
2535 Boulevard Laurier
Quebec (QC) G1V 5C5
Toll Free: 1-800-567-3900 (Quebec only)
Tel: 418-643-3900
Courriel :
Business hrs: 8:30 a.m. – 4:30 p.m. Monday – Friday

Vital Statistics Registry
eHealth Saskatchewan
2130-11th Avenue
Regina, SK S4P 0J5
Toll Free: 1-800-667-7551
Business hours: 8:00 a.m. – 4:30 p.m. Monday – Friday
eHealth Saskatchewan – Vital Statistics

Department of Health and Social Services
4th Floor-204 Lambert St.
P. O. Box 2703
Whitehorse, YT Y1A 2C6
Tel: 867-667-5207
Toll Free: 1-800-661-0408 ext. 5207 (Yukon only)
Business hrs: 8:30 a.m. – 4:30 p.m. Monday – Friday

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Gatineau J9A 3A2 Québec

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Saturday: 10 AM - 06 PM


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